Please read the following terms and conditions then press the button at the bottom of the page to book.
- Your contract with us
These are the terms under which the vehicle is rented by the hirer (“you”) by the lessor (“us”) and
on which any insurance cover is provided for you by us. It is important that you read and
understand these terms before you sign the Rental Agreement.
- Period of hire
You will have the use of the vehicle described for the period specified on the rental contract. With
our written agreement you can extend the rental period, but this shall not exceed 90 days in total.
If the vehicle is not returned by the due back time and date to the agreed place of return, our
consent for your continued use of the vehicle will automatically be withdrawn and we shall be
entitled to charge you for each day or part of a day’s unauthorised usage at the prevailing
published full daily rate or hourly rate until the vehicle is returned or recovered.
You will be responsible for the vehicle, its accessories and its parts and fully liable under these
terms of rental from the time we give you the keys, or we leave them at the place and time which
we have arranged with you in advance. You continue to be responsible and fully liable under
these terms of rental until the vehicle and keys are returned to us by returning them to our
authorised representative or any other method previously agreed in writing by us.
- Your responsibilities to us
- You must make payment on demand for all charges as set out in condition 7 below.
- You must look after the vehicle and keys to the vehicle, making sure it is locked and
secured when not in use and properly protected against damage due to bad weather. You must
ensure that the correct fuel is always used. When not in use, you must set and use any security
device fitted to or supplied with the vehicle.
- You must not sell, rent or dispose of the vehicle or any of its parts, or allow anyone else to
have or obtain possession or rights over it.
- You must not allow any repair work to be carried out on the vehicle without our permission.
We will reimburse you for repairs on production of a receipt only where the repairs have been
previously authorised by us.
- You must return the vehicle, in similar condition as when received, to the agreed place of
return during our published hours of business and agree the physical condition of the vehicle with
a member of staff. If the vehicle needs more than our standard valeting or the interior and
exterior has been damaged in any way, then you will be responsible for the cost of rectifying the
damage. Responsibility for such damage is not covered by our insurance but may be covered on
a waiver insurance if you choose to take a policy out.
- While you are renting the vehicle, you will be liable as if you were the owner for any
offences committed under the Road Traffic Acts (or any equivalent legislation) and any other
relevant loss in respect of the vehicle and its use during the rental period which results in the
- Fixed penalties or excess charges. You also agree to us sending you any notices
requesting such fines to the address given overleaf and that you will settle all such penalties and
charges incurred during the period of rental in a timely manner and so as not to cause us any
loss. You agree to indemnify us against any costs, expenses and losses incurred by us as a
result of any such penalties or charges.
- Our responsibilities to you
The vehicle will be roadworthy and fit for normal use. If it is not, or it becomes unfit for normal
use during the rental you should inform Cheshire west Motorhome Hire or telephone the
emergency number given to you at the time of rental. If you have followed these terms we will
endeavour to repair or replace the vehicle. We will not be liable for damages arising from defects
other than defects or mechanical failures attributable to a breach of this warranty or a breach of
CHESHIRE WEST MOTORHOME HIRE
any duty or law to take reasonable care of the safety of the vehicle. If the vehicle is damaged
internally or externally whilst in the hirers possession you must inform us immediately to ensure a
fast repair for the next hire. Nothing in these terms and conditions shall be deemed to exclude or
restrict our liability for death or personal injury resulting from our negligence or any other liability
which cannot be excluded as a matter of law.
Reservations can be made either in person or via telephone.
Bookings will only be held when a rental agreement has been completed and the deposit paid.
At the time of booking a non-refundable £250 deposit is payable. This applies to all holiday
durations. The deposit will be deducted from the total payable.
Booking confirmation will be sent via email.
Payment for the booking must be cleared in full 30 days prior to the holiday date.
Bookings made within the 30 days period must be paid for in full at the time of booking.
Failure to pay will result in motorhome hire cancellation.
- Driving Licences & Proof of ID
Any driver must have a minimum of 3 years driving experience and must be between the ages of
25 and 75.
All drivers must submit their driving licence number along with a DVLA share code. The link will
be sent to you closer to the date of rental. All endorsements must be declared.
All drivers must be present at the time of collection and produce a photo driving licence and proof
of identity in the form of a utility bill or credit card or bank statement dated within the last 3
Licence offences must meet the driver eligibility requirements of the insurance company (a
maximum of six points)
Visitors from abroad must produce a valid, unendorsed domestic driving licence or international
driving licence as well as a passport
Only named drivers who have met the insurance eligibility requirements are permitted to drive
- Collection & Return of the Motorhome
Collection of the motorhome is from 11am and will be arranged in advance subject to availability
on the day. Times may vary in peak season.
Please allow 1 hour for a comprehensive walkaround.
Return of the motorhome must be between 9am and 10am unless otherwise arranged.
Failure to return the motorhome before 10am will result in the hirer receiving a surcharge at the
rate of £50 per hour.
There is no refund for early return.
The motorhome will have a full tank of fuel on collection and must be returned with a full tank of
fuel – charges apply otherwise.
The hirer will acknowledge delivery of the motorhome and the contents, free from defect and
damage and complete unless otherwise specified on the motorhome checklist.
The hirer is advised to check the motorhome thoroughly before leaving the Cheshire west
Motorhome Hire premises.
Upon return the motorhome will be checked for damage, cleanliness, fuel levels, any hired
options and conditions that will affect the insurance security deposit.
- Cancellations and Refunds
Cancellations must be submitted in writing.
Cheshire west Motorhome Hire recommend that the hirer take out holiday insurance against
Refunds will be processed within 5 working days of notification of cancellation.
Cancellations will incur fees and will be calculated on a pro rata basis as defined below
- More than six weeks before the start of hire – loss of deposit. The hirer will be offered an
alternative date for hire.
CHESHIRE WEST MOTORHOME HIRE
- Four to six weeks before the start of hire – 30% of total hire charge.
- Two to four weeks – 50% of total hire charge.
- Two weeks – 100% of total hire charge.
- A no show will be treated as a cancellation and will be non-refundable.
Cheshire west Motorhome Hire allow dogs in all the motorhomes, a maximum of 1 medium sized
dog or 2 small dogs at a cost of £20.
Smoking is strictly prohibited in all our motorhomes, day tents and under awnings.
Smoking in the motorhome, day tent and under awnings will result in a £300 charge.
- Personal property
We will not be liable for loss or damage to property left in the vehicle either during the period of
hire or there- after. Such property is entirely at your own risk. The vehicle will be inspected on
return and any property found will be available for you to collect for a period of seven days. Any
unclaimed property may be disposed by us after that time. Vehicles left in our carpark whilst
using the hire vehicle are left at the owner’s risk.
- Fuel, Gas & Water
Fuel is at the hirers expense. The motorhome will be provided with a full tank of fuel when it is
collected. The Motorhome must be returned with a full tank of fuel
A full gas cylinder will be provided with the motorhome. If gas needs replenishing during the
rental period, the hirer is responsible for the cost of buying further bottles
The hirer is responsible for checking oil and water levels daily in the engine and other necessary
motorhome components, such as checking tyre pressure
The hirer must ensure that the correct fuel is used, incorrect fuelling will be charged to the hirer
Water in the motorhome must be kept at a minimum of ¼ tank to reduce the risk of airlock in the
All waste tanks including the toilet canister must be emptied
- Conditions of use
The vehicle must not be used or driven
- by any person other than named as a driver or authorised by us in writing and
holding a full valid current driving licence;
- for the carriage of passengers for hire or reward;
- for any unlawful purpose or in any way which breaks the Highway Code, road
traffic laws or any other laws;
- for racing, pace making, reliability trials, speed testing or driving tuition;
- to carry a number of passengers and/or baggage which would cause the vehicle
to be overloaded; or in the case of a commercial vehicle a payload which exceeds the maximum
payload and individual axle plated weights or for a purpose which requires an Operator’s Licence
without fulfilling your duty at law to obtain one;
- without our prior written consent outside England, Scotland and Wales.
- while in an unroadworthy condition or while failing to comply with any statutory
- for carrying corrosive, radioactive, inflammable, explosive or other harmful
- for carrying anything which due to its smell or condition will harm the vehicle or
prevents us from hiring the vehicle again immediately.
If you do not follow these terms you will have to reimburse any charges, damages and expenses
we may incur.
All charges are calculated in accordance with our current tariff and based on your use of the
vehicle as specified. Unauthorised usage may incur additional charges as published in our
current tariff available at the rental location.
You will pay on demand charges including: –
CHESHIRE WEST MOTORHOME HIRE
- the rental and other ancillary charges calculated in accordance with this agreement;
- any charge for losses or damage outlined in condition 3.3 and 3.6;
- our fuelling service charge where the vehicle is returned with less fuel than when the rental
began. The refuelling service charge is based on the rates published at our local filling station
plus a £20 refill fee.
- the full cost of repair or replacement for damage or loss including theft including any towing
and storage costs, howsoever caused, regardless of fault.
- a loss of revenue charge whilst the vehicle is being repaired or whilst we secure
reimbursement of the vehicle value. Charges for loss of revenue will be calculated at our normal
published daily rate from the time the vehicle is incapable of rental until its repair Orin the case of
write-off until full payment of the vehicle value is received, subject in each case to a maximum
liability of 30 days rental charges. In either case, we will take all reasonable steps to ensure
prompt repair or payment;
- any delivery and collection charges;
- Value Added Tax and all other taxes on any of the charges listed above as appropriate;
- interest, which shall accrue daily at the rate of 4% per annum above the base lending rate of
Barclays Bank plc from time to time on any sum that is not paid when due.
- Speeding: If the driver of the motorhome is found to be speeding Cheshire west Motorhome
Hire will charge £25 each time the motorhome is driven over the legal speed limit.
If you have requested that some other person or company should be responsible for the charges
you will nevertheless remain liable for payment of these charges.
Our Motorhomes have comprehensive insurance on the UK mainland and Europe for the named
drivers listed on the hire agreement for the period of the rental. The insurance will cover the hirer
for road traffic accident only where another party is involved. The insurance does not cover any
damage to the interior or exterior where damage has been caused by negligence or damage has
occurred whilst the motorhome is unattended. Please note this insurance does not cover your
personal property and you are advised to arrange holiday insurance.
Damage caused to tyres/wheels, wing mirrors, glass, underside panels including taps, pipes and
exhausts, side panels, rear panels including windows and cab of the vehicle or overhead
damage (defined as over 6feet/1.85metres) or the filling up with the wrong type of fuel will be the
hirers’ responsibility and is not covered by our insurance. This includes branch damage from
trees and bushes, damage underneath from driving over rough or uneven ground, kerb damage
and damage to wheels, skirts and arches.
You should also note that:
- the insurance cover may end if you do not return the vehicle to the agreed place at the
- the insurance cover may be cancelled if you have given any false information;
- only drivers we have first approved are covered by the insurance.
Full details of cover are available at the rental location.
- Security Deposit
A £1000.00 security deposit is payable on the day of collection. This is fully refunded providing
the motor home is returned on time, refuelled and in a clean and undamaged state – including
toilet, shower, pots, pans and cooker, beds etc., You will be liable for any damage or missing
items from the hire vehicle.
In the case of damage due to negligence Orin the case of damage to the interior, the full cost of
rectification will be charged.
Cheshire west Motorhome Hire reserves the right to withhold all or part of the deposit to pay for
any repairs, until such a time that the repairs may be completed. If the repair costs are beyond
the £1000.00 security deposit Cheshire West Motorhome Hire will seek to recover the excess
from the hirer. Once the motorhome has been cleaned, thoroughly inspected and we are happy
that the motorhome has been returned in the same condition as is was at the beginning of the
rental period the security deposit will be refunded.
CHESHIRE WEST MOTORHOME HIRE
Motorhomes must be returned internally clean, undamaged, all equipment tools and accessories
as when received and returned on time. Please do not clean the outside of the motorhomes.
If charges, including damage repair and replacement exceed the level of security deposit paid,
you will be charged any additional sum to cover this excess and that some will be due
immediately at the end of the hire. An admin cost of 5% of value will also be applied.
The following charges may be deducted from the security deposit
- Toilet cassette not emptied and cleaned £75
- Cooker hob and grill not cleaned £35
- BBQ not cleaned £20
- Smoking in motorhome £300
- Damage to any mattress will be priced as per manufacturers cost to replace
- Microwave damage £35 up to £175 dependant on damage
- LCD TV damage £300
- Kitchen clean including fridge, cupboards and drawers £35. Damage to fridge will be priced as
per manufacturers cost to replace parts
- Damage of wheels and tyres will be priced as per manufacturers cost to replace
- Tents, awnings, tables, chairs not packed away in a dry condition £75
- Windscreen damage – cost of replacement
- Any items or equipment damaged beyond economical repair will be charged at the full
- Loss of keys will be priced as per manufacturers cost to replace
- What to do in the event of loss or damage to the vehicle
In the event of theft of the vehicle or any of its parts or accessories, or if the vehicle is damaged
by a criminal act or in an accident in which someone is injured, you must immediately contact the
local police and report the incident. You must also call the Cheshire west Motorhome Hire to
report the incident. You should also report any damage done by any non-criminal act to the rental
location, the vehicle must not be used if it is rendered unroadworthy.
You should always:
- record the police crime number and the reporting officer’s name;
- collect the names and addresses of any witnesses to the incident;
- avoid admitting liability or saying anything which may implicate yourself;
- send to the rental location all papers and documents received relating to the incident;
- fill in our accident report;
- at all times co-operate fully with us and the insurers, including where any legal action is
Any money you may receive in respect of loss or damage to the vehicle must be immediately
forwarded to us and at no time should be spent by you. You will hold any such money in trust for
Breakdowns and Accidents
The vehicles are covered by European Breakdown cover
In the event of a breakdown Cheshire west Motorhome Hire should be contacted immediately
Contact numbers for the breakdown provider will be held in the vehicle in the vehicle instructions
pack and on the windscreen
The hirer may authorise repairs up to £50, this will be reimbursed on return of the vehicle, please
keep all receipts and produce on return
The hirer must obtain permission from Cheshire west Motorhome Hire for any costs above £50
It is the hirers responsibility to ensure that all passengers are wearing seatbelts
In the event of an accident Cheshire west Motorhome Hire must be informed immediately and
the vehicle accident report form filled in, please include diagrams on the reverse of the form. The
form can be in the instruction folder
In the event of an accident, if the hirer is at fault, it will be the responsibility of the driver
You acknowledge that we may use and disclose data recorded in relation to this agreement for
CHESHIRE WEST MOTORHOME HIRE
any future marketing activity; furthering the event of any breach of this agreement, such data
may be disclosed to any debt collection, credit reference, vehicle recording or any other relevant
body. Such information may also be passed to the British Vehicle Rental and Leasing
Association (BVRLA) for use by any of its members for the purposes for which the BVRLA is
registered under the Data Protection Act 1998. From time to time we include details of our
customers on a computer database, used by us and our business partners for direct marketing
purposes. If you do not wish your details to be used in such a way or to receive any further
information from us, please tick the box overleaf.
In the event that any term of this agreement is held by a court of competent jurisdiction to be
unenforceable or unlawful for any reason, such term will be held to that extent only to be
removed from this agreement and the remainder of this agreement shall remain in full force and
This Agreement is governed by and construed in accordance with the laws of the country in
which the rental commenced. Any dispute arising out of the terms of this agreement will be
determined exclusively by the courts in that country.
- Data Protection
By entering into this rental agreement, you agree that we can process and store your personal
information in connection with this agreement including data collected from the vehicle. We may
use your information to contact you with future offers and to protect our assets. You agree that if
you break the terms of this agreement, we can pass your personal information to credit reference
agencies, debt collectors, the police or any other relevant organisation. We can also give this
information to the British vehicle rental and leasing association which can share your personal
information with its members to prevent crime and protect their assists as allowed under the data
protection act 1998.
- Travel outside the UK
If you wish to take the motor home abroad to Europe you must confirm this with Cheshire West
Motorhome Hire at the point of booking and there is an additional cost of £45 a day.